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COMPLIANCE AND VIOLATION MANAGEMENT

Providing Everything You Need

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Compliance

  1. We understand Local and State Laws:
    New York has a complex and ever-evolving regulatory landscape, especially in areas like tenant rights, rent control laws, safety regulations, and fair housing practices. As property managers, your company ensures that all properties comply with:

    • New York State Housing Laws

    • New York City Rent Stabilization Code

    • Local building codes and zoning laws

    • Fair Housing Act and Americans with Disabilities Act (ADA)

    • Health and safety codes

    • Environmental regulations, such as lead-based paint laws, asbestos handling, and mold prevention

  2. Regular Training and Education:
    Our team stays updated with ongoing training. This includes:

    • Workshops on legal updates regarding tenant-landlord relationships, fair housing issues, and security deposit handling.

    • Knowledge-sharing sessions to address how new regulations will impact property operations.

  3. We Provide Comprehensive Lease Agreements:

    • Ensuring all lease agreements are fully aligned with legal requirements, including clauses related to rent payment, security deposits, maintenance responsibilities, eviction processes, and tenant rights.

    • Legal counsel is often consulted when drafting or revising lease agreements to ensure compliance with current laws.

  4. We Conduct Regular Property Inspections:
    Regular inspections of properties are carried out to identify and rectify any issues before they become larger problems. This includes ensuring that buildings are safe, habitable, and in line with local building and safety codes.

  5. Tenant /Owner Rights Protection:
    Implementing transparent tenant screening processes, clear communication channels, and enforcing policies around tenant privacy and rights, while also ensuring compliance with laws regarding discrimination, eviction processes, and rent control.

Why Choose Us?

Watersea Properties has strong compliance and violation management processes. We minimize the risk of fines, lawsuits, and tenant dissatisfaction. We also protect the long-term value of the properties we manage by ensuring they are well-maintained, legally sound, and compliant with all relevant codes and regulations. Additionally, fostering positive relationships with tenants through clear communication and legal adherence contributes to tenant retention, reputation, and overall operational efficiency.

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Violation Management

  1. Proactive Violation Detection:

    • We identify violations early, including those related to building maintenance (e.g., plumbing, electrical issues), zoning violations, or violations of the lease agreement.

    • Using Buildium, its automated systems track all potential violations and help prioritize them based on severity and legal risk.

  2. Efficient Response Protocols:
    When violations occur, our team takes a systematic and prompt approach to resolving them:

    • Written notices are sent to tenants or contractors explaining the violation, the required corrective actions, and the timeline for compliance.

    • Inspection teams may be dispatched to assess whether a violation has been rectified or if further steps need to be taken.

  3. Mitigating Legal Risks:
    In case of tenant or property violations, a clear protocol is followed:

    • Violation letters are issued in accordance with legal guidelines, outlining how the violation affects their lease or the legal standing of their residence.

    • In the case of serious violations, such as illegal subletting, unsafe living conditions, or non-payment of rent, proper legal procedures are followed for eviction or remediation.

  4. Documentation and Record-Keeping:

    • Thorough records are kept for every violation, from the initial detection to the resolution. This includes notices, communications with tenants, inspection reports, and any legal actions taken.

    • This documentation is crucial for defending against any potential lawsuits or disputes, and helps ensure that the company is in full compliance with the law.

  5. Collaboration with Legal Counsel:
    When violations involve more serious legal concerns, our company works closely with real estate attorneys to ensure all legal processes are followed, particularly in cases of eviction or disputes that could result in litigation.

  6. Tenant Education:
    Clear communication about maintenance responsibilities, noise regulations, and community guidelines helps prevent violations from occurring in the first place.

  7. Financial Penalties and Fines:

    • For code violations or failure to comply with building safety regulations, fines or penalties may be imposed by city authorities. Our team ensures timely payment of these penalties, as well as addressing the root cause of the violations to avoid recurrence.

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